Event Workflows

Event Workflows

Azavista is uniek in het aanbod voor event workflows. Organisatoren van evenementen kunnen snel verschillende workflows creëren voor alle modules van het Azavista-platform. Hierbij kun je denken aan goedkeuringsprocessen voor deelnemers, content goedkeuringen, event goedkeuringen, budget workflows en nog veel meer.

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Azavista is uniek in het aanbod voor event workflows.

De workflow module is zo gebouwd dat zelfs complexe processen door de organisatoren van evenementen kunnen worden gecreëerd zonder de noodzaak van engineering of workflow specialisten

Event Goedkeuring

Om het hele planningsproces te stroomlijnen, kunnen gebruikers eenvoudig event gegevens invoeren en een verzoek om goedkeuring sturen. Dan hoeven ze alleen nog maar te wachten op een bevestigingsbericht. Deze stroom kan ook een budget acceptatie laag omvatten die je aan het financiële team kan doorsturen.

Deelnemer Goedkeuring

Het is zeer eenvoudig om goedkeuringsprocessen voor deelnemers of sprekers in te stellen. Deze workflow stelt ook andere partijen in je organisatie in staat om deelnemers en sprekers met één klik te valideren en te beoordelen.

Content Goedkeuring

Is een content review door je marketingteam noodzakelijk, voordat het evenement live wordt gepubliceerd, dan biedt onze workflow voor content approval een groot voordeel. Deze workflow maakt een snelle beoordeling en goedkeuring mogelijk en toont duidelijke indicatoren wanneer de inhoud en het ontwerp anders zijn dan de overeengekomen corporate branding.

Plus nog veel meer features

Stop met het heen en weer sturen van informatie.
Beheerders kunnen vanuit slechts één interface gebeurtenissen en de status ervan autoriseren en volgen.

Een groot team gemakkelijker beheren. Meer controle over je processen.
Request Workflow-formulieren kunnen worden gehost op zakelijke intranet systemen om eenvoudig gebruik en snelle beslissingen te vergemakkelijken. Aangewezen gebruikers, organisatiebreed, kunnen op een efficiënte manier events aanvragen.

Meerdere gebruikers binnen de organisatie
Azavista biedt je de mogelijkheid om gebruikers te creëren die deelnemen aan de planning van je event. Azavista geeft je de optie om de rechten en mogelijkheden van deze gebruikers te beheren.

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Gebruikersrollen en rechten
Organisaties kunnen de rollen van elke gebruiker specificeren door verantwoordelijkheden en beperkingen te stellen aan de activiteiten van gebruikers gedurende het hele planningsproces van de conferentie.

Verkrijgen van toestemming
De status van events kan worden beoordeeld en worden gecontroleerd. Op basis daarvan kunnen events binnen een organisatie worden geautoriseerd of worden geweigerd.

Begin met de planning  
Ontvang een melding wanneer je aanvraag is goedgekeurd en start de planning.

Complete oplossing met slimme modules

Azavista kan de meest veeleisende professionele events ter wereld ondersteunen dankzij een reeks krachtige en slimme tools.

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Explore more modules. Mix and match.

What can we do for you? Mix and match the modules that suit your unique needs.

Azavista is unique in its offering for event workflows. Event organisers can quickly create a variety of workflows for all modules in the Azavista platform. Here you can think of participant approval processes, content approvals, event approvals, budget workflows and many more. The workflow module is built in such a way that even complex processes can be created by event organizers without the need for engineering or workflow specialists.

Manage your team from only one interface to simplify the logistics and planning process of your event – avoid overwhelming your event planners with endless to-do lists and spreadsheets! Create and assign tasks lists to colleagues, external contacts, follow event progress and keep track of costs, attendance and project progress.

The right digital experience for your event with a fully branded event website. Leverage our simple but integrated content editing tool with our innovative templates, drag and drop elements, customizable fonts, and colors – or add a custom HTML, CSS or Javascript to promote your event in any way you can imagine.

Azavista gives you an integrated, real-time view of your participants list as well as the status of their registration, which can be easily edited and exported into different formats. By efficiently managing these aspects, you can carry out tasks and have better control over the access to the event activities.

Our CRM module allows you to manage a complete history of participants and organizations on all past and future events. It is completely customizable for your organization’s specific requirements. You can also use this module for campaigns and newsletters not connected to an event.

Our Networking & Event app is not only quick and easy to set up but is also very powerful and fully customizable for your company branding. Improve the impact of your events with the best mobile experience, that provides your attendees with networking opportunities, and the right content before, during, and after your event.

An essential part of the personal, high-quality event experience is having a fast and smooth quick check-in system. Participants are automatically checked-in by scanning a unique QR code generated for their tickets. Part of this solution is done by having badges automatically created and printed – for one attendee or for the entire guest list.

Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.

Azavista collects data from every aspect of the event planning process to provide you with easy to understand insights that make it simple for you to make knowledgeable decisions. Check out the status of key planning variables by running instant online reports, exporting your data and sharing it with other team members. Set triggers and alerts also to other key stakeholders in your organization.

 Setting up registration forms for participants, speakers, sponsors, approvals and many more is one of the best features of our platform. You can easily use various templates so that creating a new event can be done in 3 clicks. Or create advanced forms with multiple steps supporting any requirement you need. Ease of use, flexibility and ability to customise are constructed in such a way that no training is needed to realise amazing results.

Events programs often have a large variety of dynamics, that’s why you’re enabled to create, manage and schedule different event activities, such as workshops, small seminars, meetings and much more – all within your event. Also, you can make real-time updates, and allow participants to register for their preferred or required sessions.

 

With our event ticketing solution, you can easily organize paid events for conferences, training and more. This module also allows adding other products as part of the shopping cart for your customer. In addition, we support various discount codes, multiple currencies. It is also possible to show specific products to specific audiences for example to organize sponsor packages. Finally, we offer full flexibility for the payment handler you would like to work with.

 

Our hotel and roomblock management module is specifically suitable for events where you manage hotel group bookings for multi-day events. You can customize the allocation with shoulders, pre and post nights for several hotels and manage groups from 10 to 2000 rooms. Participants can select their preferred hotel, room type in the registration form. Upon their registration confirmation, our systems automatically update the roomblock allocation, so you can keep control of your availability. In addition, there is also a setting to activate room sharing should this be a corporate policy in your organization.

Our solution simplifies the process of managing your own event suppliers. As well as sourcing of new suppliers for your event and delivering visibility into total spend. Whether it’s a venue, catering, help or something else – you can source the best option while having more control over the time spent securing the right supplier.

With our travel and flight integration solution, the Azavista Platform allows you to manage travel to your event destination. Travel of your participants from your various international offices can be organized with our integration into Sabre, Amadeus and TravelPort Galileo. The synced data allows you to plan transfers and logistics. The module supports individual and group travel. And finally, it allows to track your expenses for all flights part of your event.

Plan een demo in met een van onze consultants om Azavista verder te verkennen.

We staan klaar om de diverse event uitdagingen op te lossen

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